storybid/event-runbook/preflight.md

Event-Day Preflight Checklist

Complete this list at least 60 minutes before doors open.

Server & Network

• Server is powered on and accessible at the public URL
• docker compose ps shows all containers healthy
• Local DNS record resolves: ping auction.event.lan responds from server LAN IP
• Event Wi-Fi SSID is broadcasting; test device can connect
• Failover test: disconnect WAN, confirm app loads via local hostname, reconnect WAN
• UPS is charged and protecting server + network gear

Application

• Log in as admin at /admin
• Correct event is set to published status
• All auction items are entered with opening bids and increments
• Silent auction windows have correct open/close times and timezone
• Soft-close is configured on silent items
• Stripe keys are set; run a test payment in Stripe test mode
• Twilio Verify is working: send a test OTP to your phone

Staff Devices

• Auctioneer tablet loaded at /staff/auctioneer, logged in with auctioneer role
• Spotter phone(s) loaded at /staff/spotter, logged in with spotter role
• Check-in tablet(s) loaded at /staff/check-in, logged in with checkin_staff role
• Display board TV/projector loaded at /display (no login required)
• All staff devices are connected to the event SSID

Bidder Registration

• CSV import completed (or manual bidders entered)
• Paddle numbers assigned for pre-registered bidders
• QR code registration link / printed QR codes ready at check-in desk
• Test bidder account works: log in, view silent catalog, place a test bid, see outbid notification

Backups

• Database backup triggered: docker compose exec db pg_dump -U storybid storybid > backup-$(date +%F).sql
• Backup file copied off the event server (USB drive or remote location)

Go/No-Go

All items checked → Go. Any blocker → resolve before opening bidding.