diff --git a/skills/brand-voice-enforcement/references/voice-constant-tone-flexes.md b/skills/brand-voice-enforcement/references/voice-constant-tone-flexes.md new file mode 100644 index 0000000..64429cf --- /dev/null +++ b/skills/brand-voice-enforcement/references/voice-constant-tone-flexes.md @@ -0,0 +1,87 @@ +# Voice Constant, Tone Flexes + +The core mental model for brand voice enforcement: voice is constant, tone flexes by context. + +## The Distinction + +**Voice** is WHO the brand is — personality, values, identity. It never changes regardless of channel, audience, or content type. Think of it as the brand's character. + +**Tone** is HOW the brand speaks in a given moment — formality, energy, technical depth. It adapts to context the way a person adjusts their tone when speaking to a friend vs. a CEO vs. a large audience. + +## Voice Constants: "We Are / We Are Not" + +The "We Are / We Are Not" table is the anchor of brand voice. It defines the brand's personality in paired attributes — what the brand IS and the boundary it should never cross. + +### Structure + +The table below is an illustrative example. During enforcement, use the "We Are / We Are Not" table from the user's own brand guidelines. + +| We Are | We Are Not | +|--------|------------| +| **Confident** — we know our product and stand behind it | **Arrogant** — we never talk down to prospects or dismiss alternatives | +| **Approachable** — we make complex topics feel manageable | **Casual or sloppy** — approachable doesn't mean unprofessional | +| **Direct** — we get to the point quickly and clearly | **Blunt or aggressive** — directness includes empathy | +| **Data-driven** — we support claims with evidence | **Dry or academic** — data tells stories, not lectures | +| **Innovative** — we push boundaries and challenge status quo | **Hype-driven** — innovation is real, not buzzwords | + +### How to Use During Enforcement + +For every piece of content: +1. Check each "We Are" attribute — does the content reflect this? +2. Check each "We Are Not" boundary — does the content avoid crossing it? +3. If a boundary is crossed, revise the specific passage +4. If an attribute is missing, find a natural place to express it + +Not every attribute needs to appear in every piece of content. Prioritize the 2-3 most relevant attributes for the content type and audience. + +## Tone Flexes: The Three Dimensions + +Tone adjusts along three independent dimensions: + +### 1. Formality +How formal or casual the language is. + +| Level | Signals | When | +|-------|---------|------| +| High | Complete sentences, industry terminology, structured format | Proposals, RFPs, enterprise comms | +| Medium | Clear and professional but conversational | Most emails, presentations, blog posts | +| Low | Casual language, contractions, personality shows through | Social media, internal comms, Slack | + +### 2. Energy +How much enthusiasm, urgency, or dynamism the content conveys. + +| Level | Signals | When | +|-------|---------|------| +| High | Active verbs, short sentences, exclamation-worthy excitement | Product launches, cold outreach hooks, social media | +| Medium | Steady pace, balanced between informative and engaging | Discovery content, follow-ups, case studies | +| Warm | Empathetic, supportive, understanding | Customer success, objection handling, bad news | +| Low | Measured, thoughtful, deliberate | Legal language, policy docs, sensitive topics | + +### 3. Technical Depth +How much domain expertise or technical detail is included. + +| Level | Signals | When | +|-------|---------|------| +| High | Technical terminology, architecture details, specs | Technical audience, implementation proposals, API docs | +| Medium | Industry terms explained when needed, features described clearly | Mixed audience, product demos, mid-funnel content | +| Low | Outcome-focused, benefits over features, no jargon | Executive audience, cold outreach, social media | + +## Tone-by-Context Matrix + +| Context | Formality | Energy | Technical Depth | Key Principle | +|---------|-----------|--------|-----------------|---------------| +| Cold outreach | Medium | High | Low | Hook fast, earn attention | +| Discovery calls | Medium | Medium-High | Medium | Ask more than tell | +| Demo / presentation | Medium-High | High | High | Show, don't just describe | +| Enterprise proposal | High | Medium | High | ROI and precision | +| Follow-up email | Medium | Medium | Low-Medium | Add new value each touch | +| Social media | Low-Medium | High | Low | Brevity and personality | +| Customer success | Medium | Warm | Medium | Empathy and competence | +| Internal comms | Low | Medium | Varies | Authentic, less polished | + +## Common Enforcement Mistakes + +1. **Applying all voice attributes at maximum intensity** — Not every attribute needs to shine in every sentence. Let 2-3 lead for the content type. +2. **Confusing voice with tone** — If the user asks for "casual" content, adjust TONE (lower formality, higher energy). Don't change VOICE (the brand's personality stays the same). +3. **Rigid enforcement over natural flow** — Guidelines are principles, not a checklist. Content should feel natural, not mechanically assembled. +4. **Ignoring the audience** — The same voice can sound very different to a CTO vs. a VP of Sales. Tone flexes handle this. \ No newline at end of file